Statement of Purpose
The purpose of the Cherry Ridge Management Committee is:
(a) to preserve and maintain the environment, specifically, of the Cherry Ridge wilderness area near Cherryville and of the Cherryville area in general, in the Province of British Columbia (the Cherry Ridge and Cherryville areas);
(b) to preserve and maintain the watershed forming a part of the Cherry Ridge and Cherryville areas;
(c) to preserve, maintain, and promote the mule deer winter range forming a part of the Cherry Ridge and Cherryville areas;
(d) to cooperate with and enter into agreements with various Ministries and Crown Corporations of the Government of the Province of British Columbia, having jurisdiction over the use and management of the Cherry Ridge and Cherryville areas to accomplish the foregoing purposes; and
(e) to monitor and report on local environmental issues and activities on behalf of the community by reviewing and discussing licensee harvesting plans, etc., that may impact community interests.
1. A person may apply to the directors of the society for membership into the society, and shall be accepted as a member in good standing into the society provided that they:
(a) agree to uphold the constitution and the bylaws of the society;
(b) pay the annual dues required of the members.
2. The directors shall determine the amount of the first annual membership dues and after that the annual membership dues shall be determined at the annual general meeting of the society.
3. A person shall cease to be a member of the society if:
(a) by delivering his resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society;
(b) on his death;
(c) on being expelled; or
(d) they no longer satisfy the requirements necessary to be a member in good standing as defined in 3(a) and 3(b).
4. (1) A member may be expelled by a special resolution of the members passed at a general meeting. The reasons for such expulsion may include but not necessarily be limited to the following reasons:
(a) doing an act that creates a liability to the society without its permission;
(b) doing an act in the name of the society that would be contrary to its mandate;
(c) stealing from any of the society’s assets;
(d) violating these bylaws.
(2) The notice of special resolution for expulsion shall be accompanied by a brief statement of the reason or reasons for the proposed expulsion.
(3) The person who is the subject of the proposed resolution for expulsion shall be given an opportunity to be heard at the general meeting before the special resolution is put to a vote.
Meeting of Members
5. The president of the society may call a general meeting or a directors meeting at any time.
6. Any three of the directors may call a general meeting or a directors meeting at any time.
7. Ten percent of the general members may request that a general meeting be held.
8. The Cherry Ridge Management Committee will report to the Cherryville Community Club a minimum of four times per year at regular Cherryville Community Club meetings.
9. Every general meeting, other than the annual general meeting, is an extraordinary general meeting.
10. The directors may, when they think fit, convene an extraordinary general meeting.
11. (1) Notice of a an general meeting shall specify the place, day and hour of meeting and, in case of special business, the general nature of that business.
(2) Notices of a general meeting shall be placed in the newspaper and by posting notices throughout the community so as to assure that every concerned person shall have the opportunity to see the notice. In the case where a special resolution may be made and in all other cases where possible, the placement of these notices shall allow a minimum period of 14 days before said meeting.
(3) The accidental omission to give notice of a meeting, or the non-receipt of a notice by any of the members entitled to receive notice, does not invalidate proceedings at that meeting.
12. A member has one vote.
13. A member will have the privilege of voting provided that:
(a) they are 16 years of age or greater;
(b) they live within the geographic boundaries described below: i. east of the Shuswap narrows; ii. west of Mine Hill; iii. south from Fraser Lodge and iv. north from the Creighton Valley Bible Ranch; and
(c) they are a member in good standing.
14. A voting member may cast a vote by proxy provided that the proxy vote is:
(a) in writing and
(b) given to a director of the society who will present it at the appropriate meeting.
15. The number of voting members at a general meeting required to form a quorum shall be eight.
16. At a directors meeting, the number of directors required to form a quorum shall be five.
17. All society issues should be resolved by consensus if possible. However, all issues not required to be resolved by special resolution shall be decided by a simple majority vote of the members at a general meeting or directors present at a directors meeting.
18. Any vote on society matters which requires passage by “special resolution” shall be made by voting through mail after a motion is made and seconded at a general meeting or a directors meeting. The motion, details of the debate, and a ballot shall be sent to all voting members of the society. The voting members will have 21 days to return their ballots to the official address of the society. In addition to notifying the registered members of the society by mail, notices shall be placed at all major business locations in the Cherryville area specifying the nature of the special resolution and the deadline for voting.
Directors and Officers
19. (1) The president, vice president, secretary, treasurer and 2 or more other persons shall be the directors of the society.
(2) The number of directors shall be a minimum of 5 and a maximum of 20.
20. If a director resigns his office or otherwise ceases to hold office, the remaining directors may appoint a member to take the place of the former director, if they feel it necessary to do so before a regular election of offices.
21. Directors shall be elected by a simple majority vote after being nominated at the annual general meeting, unless a special meeting is held specifically to elect new officers or directors.
22. The election of directors shall start with the election of a president, a vice president, and secretary/treasurer, followed by the election of up to 17 additional directors.
23. Any or all of the directors may be dismissed by special resolution. A new director must be elected or appointed to replace any director who has been relieved of his duties, unless there is no one willing to fill the vacant position.
24. If the president is dismissed, the vice president shall assume the role of president and the office of vice president shall remain vacant until the next election of directors at an annual general meeting. If the president and vice president or all of the directors are dismissed, then a special general meeting must be held at the earliest opportunity to elect a new executive and directors.
25. Directors will not be remunerated for their services in administering the business of the society but can be remunerated for extraordinary expenses incurred in administering the business of the society. This will not prevent the society from hiring any of its directors to perform tasks required by the society to carry out its mandate.
Duties of Officers
26. The president shall:
(a) preside at all meetings of the society and its directors;
(b) call all meetings in accordance with procedures outlined in the society’s bylaws;
(c) represent the society in its dealings with government agencies, businesses and other groups; and
(d) supervise the operations of the society as required.
27. The vice president shall:
(a) carry out the duties of the president during his absence;
(b) oversee the work of all subcommittees; and
(c) help oversee the operations of the society as required.
28. The secretary/treasurer shall
(a) keep complete and accurate minutes of all meetings;
(b) conduct the correspondence of the society;
(c) issue notices of the meetings of the society and directors;
(d) maintain the register of members;
(e) see that financial records are kept in accordance with the requirements of the Society Act; and
(f) keep the society advised on its financial status.
Duties of Directors
29. The directors will, in the pursuit of the society’s mandate:
(a) meet with other groups and official agencies;
(b) enter into contracts and leases;
(c) hire people to perform those tasks as required by the society;
(d) pay the society’s debts; and
(e) borrow money, as required for the society to pursue its mandate, upon approval by special resolution and in accordance with the Society Act.
30. All documents shall be kept at the official address of the society or at a place of safekeeping, as agreed to by the directors, with the exception of the official minutes, which may be kept at the residence of the secretary/treasurer.
31. The directors will manage the society’s funds and use them to meet the society’s mandate.
32. The directors will make every attempt to keep in reserve, adequate funds to meet the long term needs of the society in the pursuit of its mandate.
33. The directors may exercise borrowing powers according to the Society Act and as required to allow the society to pursue its mandate, provided that the borrowing is approved by special resolution and complies with these bylaws.
34. The directors will be accountable to its membership regarding financial matters.
35. The directors will engage accounting services to audit its finances as is required by the Society Act.
Use of Funds
36. The society’s funds shall not be used for any other purpose other than to carry out the society’s mandate on Cherry Ridge unless it is decided by the directors that funds are available in excess of those required to meet the society’s long term needs.
37. Any funds spent for a purpose other than to carry out the mandate of the society must be agreed to by special resolution.
38. No funds will be invested into any financial instrument that has any degree of risk or that would prevent the society from meeting its financial obligations in a timely manner.
1. This society was incoporated using the bylaws listed under Schedule B of the Society Act and where the bylaws drafted by the Cherry Ridge Management Committee have not altered or added to those bylaws, those bylaws shall remain in force.
President: Joyce Fleury
Vice President: Joe Myers
Treasurer: Wayne Cunneyworth
Secretary: Lindsay MacPhee
Directors: Bea Bryan, Cliff Dyck, Edsel Fleury II, Nigel Hymas, Jim Johnson, Evelyn Toma, Garry Toma